How to manage the repair shop with automotive repair shop software

automotive repair shop software

Need for Automotive repair shop software

Automotive repair shop software helps in taking care of all the activities of the workshop effortlessly. It helps to automate most of the activities of the workshop which otherwise consume a lot of time of the staff.

Advantages of Automotive repair shop software

The software helps to manage the entire workflow in one place. All the features of the workshop are integrated with one solution.

The software helps to track job progress, stock management, quotes, mechanic management, invoicing, accounting etc.

Customers can be sent reminders for their service due dates and also reminded on the vehicle status after the completion of the repair work.

Invoicing can be done easily with the templates given in the software. The templates can be customized also based on the requirement of the business. It adds a professional look to the invoices.

Automated service reminders and customer approvals and good service to the customers help in increasing the leads of the business.

Documents are stored in the cloud which reduces paperwork and vehicle history can be maintained so the next time the customer comes, the history of the past repairs can be retrieved and this increases customer satisfaction and builds trust in the minds of the customer.

Payments to the workshop can be tracked. This helps in giving the exact cash flow of the business. The financial stability of the business can be found out and the future investment can be planned accordingly.

Features required in a repair shop software

The features that are to be integrated into a repair shop software are

  • Job cards
  • Invoicing
  • Customer approval
  • Vehicle management
  • Mechanic Management
  • Vehicle status alert
  • Consumables management
  • Purchase management
  • Document management
  • Mobile App
  • Accounting

Advantages of Automotive repair shop software

The job card feature helps to assign vehicles to the mechanics. As soon as the vehicle enters the workshop a job card is created with the list of tasks that are to be performed on the vehicle. Hence this acts as a checklist for the owner to check if the mechanics have performed all the tasks specified in the job card

The mechanics are also managed well by assigning tasks and vehicles to the appropriate mechanics. Sometimes two or more mechanics may be required for a particular task, the software can help in assigning the tasks to the mechanics who are available.

Document management and vehicle history are maintained in the software which helps to retrieve the previous repairs or services done on the vehicle.

Sometimes customer approval may be required for certain repair work. These approvals can be obtained over a call or through SMS.

Most of the workshops have spare parts stores along with the workshop. The spare part stock needs to be maintained which is done easily by the software.

Payments and receipts are recorded using the accounting feature of the software. This gives the true financial standing and cash flow of the business. The true picture helps to plan future investments.

The mobile App feature of the software helps the owner to keep a track of his workshop from anywhere. The mechanics, staff and the owner can all access the software at the same time.


A good repair shop software helps to increase the revenue of the workshop. If the customer is satisfied he will come back to the same workshop and also refer his friends and relatives to the workshop.

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