• Debit Note
Step1>Go to “Purchase Bill” under “purchase” tab.
Step 2> “Add Purchase Bill” Button.
Step 3> Select vendor details.
Step 4>Bill date
Step 5>Once marked, you can start adding all the products.
Step 6>While adding products, you can choose taxes.
Step 7>Once a Bill is completed, you can now create a payment for the bill (or) adjust the bill
against advance payments (or) outstanding debit notes
Step 8>Moiboo also has the option of pre-setting reminders for your bills through email and
Step 9>Click “save”.
In the course of business multiple payments are made every day. For example, Payments are
made for Salaries,Travelling and Other office expenses. Payments are also made towards an
buy- ing assets for the business. Payments can be made towards a current expense, as an
advance to a supplier or towards an outstanding supplier Invoice.
Payments are mostly made in cash, cheque or as Bank transfers. Everytime a payment is
made, A voucher has to be prepared in the accounting software and be attested by the payee.
This is to have a proof of payment for audit and tax reasons.
There Are Three Types Of Payment Voucher.
- Direct Payment Voucher
- Payment Against bill
- For Advance against Expense
Direct Payment Voucher:
First, I will show you how a Direct Payment Voucher is made. You should create a direct payment
voucher for recording cash expenses like travelling, office expenses and wages. Now let see how
to raise direct payment voucher.
Step 1> Go to “payment” under “expense” tab.
Step 2> Click on “add payment” button.
Step 3> Select the direct payment in payment type.
Step 4> Select Payment Method and Date.
Step 5>Select Payment Mode.
Step 6>Now select the expense in account and give the amount.
Step 7>In case you like to add taxes to the payments made, make sure the taxes are enabled
while creating an accounting ledger.
Step 8>Add a notes for your reference.
Now Click Save. Payment added successfully.
Step 3>Select Payment against bill in payment type.
Step 4>Select Payment Method & Give the cheque no and date.
Step 5>Select vendor.
Step 6>Mode of payment.
Step 7>Add a note for your reference.
Step 8>Now adjust the amount here
Now Click “Save”. Payment added successfully.
For Advance against Expense:
Now let us see how an Advance made against an expense is recorded in Moiboo
Software. In the course of business, we might come across a scenario where we make some
ad- Vance payments to suppliers which get adjusted later when the supplier sends a bill.
Step 1>Go to “payment” under “expense” tab.
Step 2>Click on “add payment” button.
Step 3> Select for advance against bill in payment type.
Step 4>Now select Payment Method & Date.
Step 5> Give the Cheque no & Date.
Step 6> Select Vendor.
Step 7> Now select the mode of payment
Step 8> Mention the amount here.
Step 9> Add a note for your reference.
In the course of business, many times we return the goods purchased from the supplier.
Debit Notes Are Issued:
- For Purchase Returns.
- To provide a upward revision of Invoices.
- To account for shortages in delivery.
Debit notes can be adjusted against current outstanding supplier bills or might be allowed to be
set-off against future Bills.
Sometimes, it might be followed with a cash refund too.
Adjusting the Debit Note against an Existing Bill.
To account for shortages in delivery
Step1>Go to“debit note” under “expense” tab.
Step 2>Click on “add debit note”.
Step 3>Choose the vendor to whom you are raising a debit note. Moiboo will automatically
pop-ulate the vendor’s details.
Step 4> Select Date.
Step 5> Select products details.
Step 6> Enable the checkbox to match expense. Moiboo automatically open and display all the
Bill for that vendor. Make sure you adjust each of the bills which need to adjust.
Step 7> Click “save”.
Adjusting an Bill Against A Debit Note
Making A Refund Payment Against A Debit Note.
Step 1> Go to “debit note” under “expense” tab.
Step 2> Click on “add debit note”.
Step 3> Choose the vendor to whom you are raising a debit note. Moiboo will automatically
pop- ulate the vendors’ details.
Step 4>Select products details.
Step 5>Enable the checkbox to match expense. Moiboo automatically open and display all the Bill
for that vendor. Make sure you adjust each of the bills which need to adjust.
Step 6>Click “save”.
Step 7> Go to “action” button and click “add receipt”.
Step 7> Now payment page appears, add payment details.
Step 8> Clicks “save”.
Know credit note Status will change paid.
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